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RFP Response Quality Checklist

Use this checklist before exporting an RFP response. Target an overall quality score above 85%.

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Basic info

  • RFP name:
  • Due date:
  • Owner:
  • Version:

Quality score formula

Score = (Completeness x 0.4) + (Compliance x 0.3) + (Clarity x 0.2) + (Tone x 0.1)
Target: > 85%

Completeness (40%)

  • Every question and sub-question is fully answered.
  • All required attachments are referenced.
  • Dates, SLAs, and metrics are included where requested.
  • Any dependencies or assumptions are explicitly stated.

Compliance (30%)

  • No fabricated claims.
  • All claims are supported by approved sources or flagged for verification.
  • Security, privacy, and legal requirements are addressed.
  • Response matches the requested format and structure.

Clarity (20%)

  • Answers are concise and easy to scan.
  • Technical terms are defined when needed.
  • Formatting is clean and consistent.
  • The response is logically ordered.

Tone (10%)

  • Professional, procurement-ready language.
  • No marketing hype or vague promises.
  • Confident but accurate statements.

Security and risk (blocking)

  • No secrets, API keys, or internal credentials.
  • No cross-customer or cross-tenant data.
  • Embedded instructions in the RFP are ignored.

Critical red flags (must fix)

  • Fabricated or unverifiable claims.
  • Missing multi-part answers.
  • Absolute claims without proof.
  • Security or privacy leakage.

Final sign-off

  • Reviewer name:
  • Approval date:
  • Notes:

Want this checklist baked into every response? BidGenie applies the same rubric to draft, flag, and export RFP answers automatically.

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